Corporate family days and festive evenings in Nashik for employees and their families: child safety plan, registration, food and queues, planned with HR.
This page is for HR, admin and employee-engagement teams planning a day or an evening that brings staff and their families together: a family day, a Diwali evening or a New Year evening. Teams like yours usually weigh three things: a child separated from parents, long queues for food and activities, and a programme that works for grandparents and toddlers as well as teenagers. The plan is built to answer each. This page covers company events for employees and their families only.
Typical group: about 100 to 1,000 people including families, over half a day or an evening.
Lead time: usually six to ten weeks; Diwali and New Year dates book early, so tell us your date range as soon as you have it.
Each item is a document or an arrangement set out in your proposal, for you to review with us.
Optional: an evening set by Musical Beats, our in-house live band, for a Diwali or New Year evening. Formats depend on the venue and its sound restrictions.
These are planning steps we carry out for every family day. They are not a record of past events.
A child gets separated from their parents
Registration records a parent's contact, a lost-child desk is named and announced in the welcome, and wristbands or tags are used where a partner provides them. Guardians stay responsible for their children.
Queues build at food counters and activities
Counters are sized to the headcount with the caterer, meal windows are staggered, and kids' and water points are separate from the main line.
The start runs late
Arrival is staggered and registration opens before the programme. Activity zones open while later arrivals check in, so the day does not wait for everyone.
Rain or heat disrupts open grounds
A covered or indoor fallback is agreed with the venue in advance, outdoor blocks move to cooler hours, and shade and water are planned.
Noise limits end a festive evening early
We identify the venue's sound restrictions at planning, place the loudest segments earlier and agree the finish time with the venue.
Entry and parking jam
We agree an entry, parking and exit flow with the venue, with separate gates where the site allows. Shuttles run through a transport partner where arranged.
Stock images that illustrate each part of a family day. They are not photographs of Vintara events.
Illustrative only. Times move with the venue, the weather and the ages of the children. The evening variant below fits a Diwali or New Year evening.
The same five stages for every event. Each ends with something you can check.
You tell us the purpose, family headcount, children's age bands, date, venue type and dietary needs, by form or call.
We send one proposal with venue options, a programme by age group, a child safety plan, what drives the cost and who is responsible for each task.
We confirm venue, catering and activity partners, receive the registration list, agree rain fallbacks, identify permissions and insurance requirements, and brief volunteers and partners.
The registration desk and lost-child desk are staffed, the run-of-show and responsibility matrix are in use, and escalation contacts are agreed in advance.
Where agreed, we send a short recap: what ran to plan, what changed, feedback gathered and what we would change next time.
Proposed process, applied to every event.
Headcount ranges are a rough guide. No fixed packages and no price list.
About 10 to 100 people
What you're dealing with
One or two people decide, and the day may be one venue with families of a single office.
How we tailor itA simple lunch, a few activities and one clear proposal, planned with you from first call to recap.
About 100 to 1,000 people
What you're dealing with
HR, admin and finance each sign off, and the guest list is in the hundreds with children of many ages.
How we tailor itA phased proposal, a registration plan with staggered arrival, and food and queue planning sized to your headcount range.
1,000+ people, or several locations
What you're dealing with
Several locations, and vendor onboarding and compliance checks before booking.
How we tailor itTell us what your procurement team needs and we will say plainly what we can provide and what is not yet in place. Large groups can be planned as separate days or sittings by location.
Illustrative examples of the documents in your plan. Your plan will carry your names, dates and partners.
Owners are typical; each proposal names its own.
| Task | Owner |
|---|---|
| Family list and children's ages | Client (HR) |
| Supervision of children | Guardians (stated at registration); activity partner for the zones it staffs |
| Registration desk | Vintara plans; desk team named in the plan |
| Lost-child desk | Named in the plan |
| Food and kids' menu | Venue or caterer (Vintara confirms the matrix) |
| Activity zones | Activity partners named in the plan |
| Permissions, sound limits, insurance | Named in the proposal (venue, client or another named party) |
Before each event, we identify the applicable venue permissions, sound restrictions, insurance requirements and music-licensing responsibilities. The agreed scope and responsible parties are documented in the event proposal. More than one rights issue may apply, depending on the music and event.
Headcount including families, venue and grounds, activity zones and partners, catering and kids' menu, stage, sound and decor, registration and wristbands, transport and parking, first-aid arrangements, and supplier availability. We set it all out in a tailored proposal. We do not publish a price list or fixed packages.
Registration records a parent's contact, a lost-child desk is named and announced, wristbands or tags are used where a partner provides them, and each staffed activity zone has a supervisor named in the plan. Guardians remain responsible for their children.
Simhastha Kumbh 2026–28 will affect travel, rooms and coaches in and around Nashik; plan extra lead time for major regional dates and tell us your dates.
Venues and caterers fill early on festive dates. Tell us your date range in the brief and we will check what is realistic.
Counters are sized to the headcount with the caterer, meal windows are staggered, and there is a kids' menu and separate water points.
A covered or indoor fallback is agreed with the venue in advance. Outdoor blocks move to cooler hours, and shade and water are planned.
That is your policy. We plan registration for the list you give us and record the ages of children, so activities and food suit them.
We check paths, seating and rest areas where a site visit is arranged, plan quiet seating, and make every activity optional.
We currently focus on in-person corporate events. Virtual and hybrid event production is not part of our current service offering.
Tell us your date, how many families and the ages of the children.
Discuss your family day Or WhatsApp us: number coming soon